Summer and holiday! But of course we do check our emails every day (hour?; minute?). It would be careless not to do so: what if you are invited to a great conference in a wonderful location or get the proofs of your article with some embarrassing typos, both with short deadlines.
But, still, out-of-office replies may be useful to tell the world that now we don’t really want to respond to emails, at least not very quickly. But then how should one phrase it? I looked at a couple of examples that I received recently. Analysing them, there is first the question whether to indicate an alternative point of contact – and second how far to say (claim?) that you really won’t respond to emails:
With alternative contact
Without alternative contact
I am currently away from the
Hi folks. I’m away from the office until …; the Law School Reception is probably the best place to direct questions in my absence.
Thank you for your message. I am currently out of office (… to … ) and may not be able to answer emails immediately. If the matter is urgent please contact …
I am away from the University until … without much access to my email. For urgent matters please contact ..
I am out of office until …. During that time, I shall have access to emails, but may take a bit longer than usual to respond. If you have urgent enquiries about … please contact ...
Thank you for your email. I am away until … and I will get back to you as soon as possible thereafter.
During … I am not able to read your email immediately. Your email message will be saved and I will get back to you after my return. In urgent matters please text me at ...
I am currently out of office and might not be able to respond your emails till …. I will contact you as soon as I can.
Thank you for your email. From .. to .. I will be away from my office with intermittent access to e-mails. I will try to respond to your correspondence as soon as possible.
Thank you for your message. I am currently away on a trip to ... I have less frequent access to email than normal, so there is likely to be a delay in my response to you.
Does this tell us anything interesting? Well, circumstances may be different but also personalities – so do you want to delegate or not? And do you want to create the impression that you’re always ready to work if something urgent comes up, or do you want to tell the world that it should manage for a few weeks without you...?